Can Worksy handle multiple entities or subsidiaries under one group?

Yes. Worksy supports multi-entity setups (parent company + subsidiaries) under one group structure, so you can: Keep separate company settings (policies, payroll rules, leave types, public holidays) Run consolidated reporting at group level (headcount, attendance trends, cost summaries) Control who sees what across entities (HQ can view all, subsidiaries only their own) If you’re running shared services (HR/Payroll at HQ), this is basically the whole point.

What kind of approval workflows can we configure?

Worksy supports configurable approval flows for common HR actions (leave, claims, overtime, attendance edits, etc.). Typical options include: Single-step (Employee → Manager) Multi-step (Employee → Manager → HR → Finance) Conditional routing (e.g., amounts over RM X go to Finance; special leave goes to HR) Delegation / backup approvers (when approver is on leave) Role-based approvals (not tied to one named person, so workflows don’t break when staff resign) If your approvals currently live in WhatsApp and prayer, this will feel like civilisation.

How does Worksy ensure compliance with Malaysian regulations?

Worksy is designed with Malaysian HR realities in mind, including: Policy-based enforcement (leave, overtime, attendance rules, probation, entitlement rules as configured by your company) Audit trails for approvals and changes (who changed what, when, and why) Data controls (access restriction + retention/export support for HR documentation) Important (and honest): software can support compliance, but it can’t magically make bad HR policy legal. You still set your rules; Worksy helps you enforce them consistently and prove it happened.

Can we restrict access by department, region, or role?

Yes. Worksy supports granular access controls so you can segment by: Department (e.g., Sales HRBP only sees Sales) Region / branch / location (useful for multi-state ops) Role (Employee, Manager, HR, Payroll, Finance, Admin) Entity/subsidiary (if you’re running a group structure) Result: managers don’t “accidentally” browse payroll data like it’s Instagram.

We already have some systems in place. Can Worksy integrate?

Usually yes — depending on what you have and how modern it is.Common integration paths: Data import/export via CSV/Excel for initial sync and ongoing updates API-based integration (if your existing system supports APIs) Typical targets: accounting/payroll providers, biometric/attendance devices, ERP, or custom internal systems If the current system is “a legacy database + someone’s cousin’s Access file,” we can still work with it — just expect more elbow grease.

Do you offer migration service?

Yes. Migration can include: Importing employee profiles, org structure, job history Carrying over leave balances, entitlements, and policy setup Bringing in historical attendance/leave records (where feasible) Validation checks to avoid garbage-in-garbage-out Most migrations fail because the old data is messy, not because the new system is. We’ll tell you upfront what’s clean, what’s risky, and what needs manual decisions.

Worksy for Multi Entity Single Holding

One Group, Many Entities. One HR System That Works.

Running HR across subsidiaries, brands, or legal entities shouldn’t require multiple systems, spreadsheets, or staff doubling up work.  Worksy brings it all together — shared tools, flexible policies, clear oversight.

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Challenges in Enterprise HR

Managing HR across multiple legal entities, subsidiaries, or business units shouldn’t feel like rebuilding your process from scratch every time. But most HR platforms treat every company like it’s a standalone operation.

What you end up with is fragmented data, inconsistent workflows, and no easy way to view or manage things at the group level.

Outgrown the SME Tools

Without a system that understands entity relationships, you get:

Redundant data entry for each company or brand
No cross-entity reporting or oversight
Approval chaos when teams collaborate across SBU or legal lines
HR wasting time maintaining workarounds just to “make it work”
Compliance risk if different companies apply policies inconsistently

The more entities you manage, the more painful it gets.

Worksy gives Multi Entity Single Holding HR teams what they’ve been asking for

Scalable, modular, locally-compliant software that fits how you actually work.

Multi-Level Approvals

Configure flows by role, entity, department, or region

Entity-Specific Configurations

Payroll, leave, and claims by subsidiary

Custom Access Control

HRBPs see only their business unit — not everything

Fully Audit-Ready

Built-in compliance with LHDN, KWSP, SOCSO, EIS

Centralised Reporting

See the big picture — and the branch-level detail

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Using Worksy Unlocks Outcomes

Worksy helps your Enterprise to create momentum.

One system across your group — with tailored controls per entityHigher visibility for leadership, fewer silos across departmentsHR moves from admin support → to strategic enablerYou scale HR without scaling chaos

Worksy is a cloud HRMS that can be customised to suit your Multi Entity Single Holding needs and keep existing workflows.

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Loved by HR Teams Across Malaysia

"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."

Jasmin Chuah

HR Department | Apex Ceramic Gallery Sdn. Bhd.

Nurzurianeka Binti Razak (Assisstant Manager)

Blessing PU Engineering Sdn. Bhd.

"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation. Just tell them your company policy and they will try their best to build this system according to your policy. I am very happy to find this system."

Nuraini Binti Abu Hassan

HR & Admin Executive | Chenang Clinic

"Throughout the project, Lightman team especially Siew Ling have shown professionalism and the system provided able to meet our expectation."

Norhayati Binti Basir

Sr HR & Admin Executive | Ferco Seating Systems (M) Sdn. Bhd.

"Throughout the project, Anis and team have shown professionalism and the system provided able to meet our expectation. She is helpful and always provide guidance and solution to us.We would recommend Lightman Consulting to any company that is looking for system that can enhance their HR processes."

Lim Hong Seng

Managing Director | GL Bosum Diamond Tools (M) Sdn. Bhd.

"We thoroughly appreciated the professionalism and the support system shown by the team members from Lightman. We definitely recommend HCM to all companies, small and big. The value and benefits truly worth it."

Vanessa Chong

HR Manager | Jayagas Petroleum Products Sdn. Bhd.

"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation as what we required."

Izureen Aina Binti Sharilanuar

Admin Cum HR| Niase Sdn. Bhd.

"We felt the HCM solution has changed the way our company approaches our daily HR processes, in a positive & impactful manner, and we feel hopeful for our future collaboration."

Joanna Tan Tshing Tshing

Group Human Resource Manager| Perpetual Memorial Park Berhad

"Worksy can solve half the amount of my manual method in term of payroll, which reduced my workload and time. We are truly grateful by the level of commitment delivered by your team. It has been an honor to be associated with Lightman."

Carson Loh

HR Department | BV Ventures Management Sdn. Bhd.

Frequently Asked Questions

Can Worksy handle multiple entities or subsidiaries under one group?
Yes. Worksy supports multi-entity setups (parent company + subsidiaries) under one group structure, so you can:
- Keep separate company settings (policies, payroll rules, leave types, public holidays)
- Run consolidated reporting at group level (headcount, attendance trends, cost summaries)
- Control who sees what across entities (HQ can view all, subsidiaries only their own)
If you’re running shared services (HR/Payroll at HQ), this is basically the whole point.
What kind of approval workflows can we configure?
Worksy supports configurable approval flows for common HR actions (leave, claims, overtime, attendance edits, etc.). Typical options include:
- Single-step (Employee → Manager)
- Multi-step (Employee → Manager → HR → Finance)
- Conditional routing (e.g., amounts over RM X go to Finance; special leave goes to HR)
- Delegation / backup approvers (when approver is on leave)
- Role-based approvals (not tied to one named person, so workflows don’t break when staff resign)
If your approvals currently live in WhatsApp and prayer, this will feel like civilisation.
How does Worksy ensure compliance with Malaysian regulations?
Worksy is designed with Malaysian HR realities in mind, including:
- Policy-based enforcement (leave, overtime, attendance rules, probation, entitlement rules as configured by your company)
- Audit trails for approvals and changes (who changed what, when, and why)
- Data controls (access restriction + retention/export support for HR documentation)
Important (and honest): software can support compliance, but it can’t magically make bad HR policy legal. You still set your rules; Worksy helps you enforce them consistently and prove it happened.
Can we restrict access by department, region, or role?
Yes. Worksy supports granular access controls so you can segment by:
- Department (e.g., Sales HRBP only sees Sales)
- Region / branch / location (useful for multi-state ops)
- Role (Employee, Manager, HR, Payroll, Finance, Admin)
- Entity/subsidiary (if you’re running a group structure)
Result: managers don’t “accidentally” browse payroll data like it’s Instagram.
We already have some systems in place. Can Worksy integrate?
Usually yes — depending on what you have and how modern it is.
Common integration paths:
- Data import/export via CSV/Excel for initial sync and ongoing updates
- API-based integration (if your existing system supports APIs)
- Typical targets: accounting/payroll providers, biometric/attendance devices, ERP, or custom internal systems
If the current system is “a legacy database + someone’s cousin’s Access file,” we can still work with it — just expect more elbow grease.
Do you offer migration service?
Yes. Migration can include:
- Importing employee profiles, org structure, job history
- Carrying over leave balances, entitlements, and policy setup
- Bringing in historical attendance/leave records (where feasible)
- Validation checks to avoid garbage-in-garbage-out
Most migrations fail because the old data is messy, not because the new system is. We’ll tell you upfront what’s clean, what’s risky, and what needs manual decisions.