Leaves Module
Clear policies, live balances, no one chasing HR for answers.
Leave should be one of the simplest things HR handles. But when policies live in documents no one reads, balances sit in spreadsheets no one trusts, and every request triggers a "let me check" from HR, it becomes one of the noisiest. Worksy puts the policy into the system, credits entitlements automatically, and gives everyone one place to see where things stand.
Leave trouble rarely starts with leave.
It starts with policies that aren't written down clearly, or that changed two years ago and never got updated in the tracker. Staff aren't sure what they're entitled to, so they ask HR. HR checks manually, which takes time, which delays approvals, which means someone's leave sits in limbo while work plans shift around them.
The rest builds quietly.
Carried-forward balances become a year-end liability. Overlapping leave only surfaces when it's too late to cover the gap. New policies roll out, but the old spreadsheet can't enforce them, so HR ends up policing every request by hand.
Meet Worksy’s Leaves Features
Everything you need to manage leave without chasing balances or fielding the same questions every month.
Custom Leave Types
Create the leave categories your organisation actually uses, from annual and sick to replacement, compassionate, and religious leave. The system holds them all, so nothing falls outside the structure.
Policy-Based Entitlements
Set rules by department, tenure, or contract type, and let the system credit entitlements automatically. Carry-forward balances calculate at year-end and leave encashment runs through the same system as regular leave. No manual updates at the start of each year, no miscalculations halfway through.
Approval Workflows That Match Your Organisation
Route each request through multi-level approval workflows, from managers to department heads to senior staff. When someone asks who approved what, the system has the answer.
Live Balances and History
Staff see their own balance, used days, and full leave history. Managers and HR see coverage across teams. Everyone works from the same numbers.
Request and Approve on Mobile
Staff submit leave from their phone, with remarks and supporting documents attached. Managers get notified and approve or reject in the same place. No forms, no email chains.
Audit-Ready Records
Every request, approval, and adjustment is logged through the system. The record builds itself as leave moves through the workflow, so there's nothing to reconstruct when questions come up.
Leave, handled.
- Entitlements credit themselves, so HR stops doing it manually
- Balances are visible to everyone, so the "how many days do I have" messages stop
- Approvals follow the policy, not whoever HR can reach first
Experience Worksy’s Leaves Workflow
From policy setup to approved leave, without a spreadsheet in between.
Leave, from wherever they are.
Staff check their balance, submit a request with remarks, assign a covering person, and track status updates in real time. Managers review, approve, or reject from the same app. No one needs to be at a desk for any of it.
HR teams across Malaysia already work this way.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Jasmin Chuah
HR Department | Apex Ceramic Gallery Sdn. Bhd.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Nurzurianeka Binti Razak (Assisstant Manager)
Blessing PU Engineering Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation. Just tell them your company policy and they will try their best to build this system according to your policy. I am very happy to find this system."
Nuraini Binti Abu Hassan
HR & Admin Executive | Chenang Clinic
"Throughout the project, Lightman team especially Siew Ling have shown professionalism and the system provided able to meet our expectation."
Norhayati Binti Basir
Sr HR & Admin Executive | Ferco Seating Systems (M) Sdn. Bhd.
"Throughout the project, Anis and team have shown professionalism and the system provided able to meet our expectation. She is helpful and always provide guidance and solution to us.We would recommend Lightman Consulting to any company that is looking for system that can enhance their HR processes."
Lim Hong Seng
Managing Director | GL Bosum Diamond Tools (M) Sdn. Bhd.
"We thoroughly appreciated the professionalism and the support system shown by the team members from Lightman. We definitely recommend HCM to all companies, small and big. The value and benefits truly worth it."
Vanessa Chong
HR Manager | Jayagas Petroleum Products Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation as what we required."
Izureen Aina Binti Sharilanuar
Admin Cum HR| Niase Sdn. Bhd.
"We felt the HCM solution has changed the way our company approaches our daily HR processes, in a positive & impactful manner, and we feel hopeful for our future collaboration."
Joanna Tan Tshing Tshing
Group Human Resource Manager| Perpetual Memorial Park Berhad
"Worksy can solve half the amount of my manual method in term of payroll, which reduced my workload and time.
We are truly grateful by the level of commitment delivered by your team. It has been an honor to be associated with Lightman."
Carson Loh
HR Department | BV Ventures Management Sdn. Bhd.
Frequently Asked Questions
- Can we support multiple policies across different entities or branches?
Yes. Leave policies can be configured per entity, branch, or department, each with its own rules and entitlements.
- Can employees see team calendars?
Yes. Employees can view team or department leave calendars, subject to permission settings, to avoid clashes and last-minute chaos.
- Does it support unpaid or special leave?
Yes. Unpaid leave and custom leave types (e.g. compassionate, study, emergency) are supported with configurable approval flows.
- Can we apply carry-forward rules or accrual rates?
Yes. Carry-forward limits, expiry rules, and accrual methods can be set based on company policy.
- What’s visible to employees?
Employees can view their leave balances, upcoming leave, approval status, and relevant team calendars—nothing more than what they’re allowed to see.
