ON/OFF Boarding Management Module
The first day, ready before they arrive.
A new hire's first week says a lot about how the company runs. Worksy On/Off Boarding makes sure HR is prepared before day one: tasks are assigned in advance, IT logs assets and software access, compliance documents are acknowledged against the employee record, and the new joiner has a clear point of contact from the start.
Most first days are organised by accident.
The offer was signed two weeks ago, but HR finds out on Friday that the new hire starts Monday. IT doesn't have a laptop ready. No one's sure who's meant to walk them through the first day. The PDPA acknowledgement gets sent over email and filed somewhere it won't be found at audit.
The same gaps show up in reverse.
Equipment isn't collected on time. Access isn't revoked on the right day. Exit records are incomplete because there was no checklist to follow. Neither process is complicated. They just fall apart without a system holding the steps together.
Meet Worksy’s ON/OFF Boarding Management Features
A structured workflow for getting people in and getting people out, with nothing left to memory.
Pre-Arrival HR Notification
HR is notified in advance with a timeline of tasks to prepare. No one finds out about a new starter the week they arrive.
IT Asset and Software Tracking
Laptops, peripherals, and software licences are logged against the employee from day one. The record starts clean and stays accurate.
HR Asset Tracking
Name cards, lanyards, employee IDs, and other physical items are tracked against the new joiner. No end-of-quarter reconciliation to figure out who has what.
Documentation Acknowledgement
PDPA, NDA, company handbook, and policy acknowledgements are captured and stored against the employee record. Compliance documents don't float in email.
Point-of-Contact Assignment
Each new joiner is assigned a clear point of contact. They know who to ask, and for what, from the start.
Onboarding Checklist
HR, IT, and the new joiner all see the same checklist. Progress is visible to everyone involved, so nothing falls between teams.
Day one, sorted before it starts.
- HR walks into the first day prepared, not scrambling
- Asset records are accurate from the start, with no reconciliation needed later
- Compliance documents are acknowledged and stored against the employee record
Experience Worksy’s ON/OFF Boarding Management Workflow
From offer accepted to first day ready, without anything falling between teams.
HR teams across Malaysia already work this way.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Jasmin Chuah
HR Department | Apex Ceramic Gallery Sdn. Bhd.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Nurzurianeka Binti Razak (Assisstant Manager)
Blessing PU Engineering Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation. Just tell them your company policy and they will try their best to build this system according to your policy. I am very happy to find this system."
Nuraini Binti Abu Hassan
HR & Admin Executive | Chenang Clinic
"Throughout the project, Lightman team especially Siew Ling have shown professionalism and the system provided able to meet our expectation."
Norhayati Binti Basir
Sr HR & Admin Executive | Ferco Seating Systems (M) Sdn. Bhd.
"Throughout the project, Anis and team have shown professionalism and the system provided able to meet our expectation. She is helpful and always provide guidance and solution to us.We would recommend Lightman Consulting to any company that is looking for system that can enhance their HR processes."
Lim Hong Seng
Managing Director | GL Bosum Diamond Tools (M) Sdn. Bhd.
"We thoroughly appreciated the professionalism and the support system shown by the team members from Lightman. We definitely recommend HCM to all companies, small and big. The value and benefits truly worth it."
Vanessa Chong
HR Manager | Jayagas Petroleum Products Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation as what we required."
Izureen Aina Binti Sharilanuar
Admin Cum HR| Niase Sdn. Bhd.
"We felt the HCM solution has changed the way our company approaches our daily HR processes, in a positive & impactful manner, and we feel hopeful for our future collaboration."
Joanna Tan Tshing Tshing
Group Human Resource Manager| Perpetual Memorial Park Berhad
"Worksy can solve half the amount of my manual method in term of payroll, which reduced my workload and time.
We are truly grateful by the level of commitment delivered by your team. It has been an honor to be associated with Lightman."
Carson Loh
HR Department | BV Ventures Management Sdn. Bhd.
Frequently Asked Questions
- Do we need to create the onboarding process manually for every new employee?
No. HR can create reusable Onboarding Templates containing tasks, documents, assets and other onboarding information, then assign the relevant template to new or existing employees.
- Can different onboarding tasks be assigned to HR, IT or other PICs?
Yes. Each onboarding task can have its own Task PIC. Asset, software and other assigned tasks will automatically appear in the PIC’s Onboarding & Offboarding Task Centre for action.
- Can HR monitor whether a new employee has completed their onboarding?
Yes. The Onboarding Management screen allows HR to view employees under the All, In Progress and Completed tabs, together with their onboarding progress and status.
- Can employees also see their own onboarding tasks and progress?
Yes. Employees can access My Onboarding to view their assigned templates, completion percentage, tasks, due dates, documents, assets, important contacts and other onboarding information.
- Can Worksy track company assets or software assigned during onboarding and offboarding?
Yes. Assets and software can be assigned as part of the onboarding process. The PIC can record details such as the asset’s brand, model, serial number, assigned date and condition, along with software licence information. This information can then be referenced later during offboarding or asset return.
