Project Cost Management Module
Know what a project is costing you in people, before it's over.
Most project budgets track materials, vendors, and deliverables. Manpower gets estimated once and never revisited. Worksy Project Costing lets you set a project budget, assign staff with their hours and rates, and compare planned cost against actuals as payroll and timesheets feed in. The picture stays current without anyone exporting to a spreadsheet.
People cost is the number that drifts.
Materials get quoted. Vendors get contracted. But the cost of the people working on a project tends to sit as a rough estimate at the start and never gets updated until someone asks at the end.
No one has the full picture in one place.
HR has the salary data. Finance has the budget. The project lead has the hours. Someone builds a spreadsheet, pulls from three sources, and delivers a number that's already out of date. The problem was never that people cost didn't matter. It was that no system was tracking it while the project was still moving.
Meet Worksy’s Project Cost Management Features
Everything you need to track the people-cost of a project against its budget, while work is still underway.
Project Setup with Budget and Cost Categories
Set up each project with its total budget and cost categories. The structure is defined once, and costs are tracked against it from that point forward.
Staff Assignment with Hours and Rates
Assign employees to a project with their hours, roles, and pay rates. Planned manpower cost calculates against the budget allocation automatically.
Actuals from Payroll and Timesheets
Actual manpower costs flow in from payroll and timesheets as they're processed. Budget versus actual stays current without anyone pulling numbers manually
Budget Revision Tracking
Budgets change as projects evolve. Track revisions over the life of a project so the original allocation and every adjustment after it are on record.
Multiple Projects in Parallel
Run several projects at once, each with its own cost view. Multiple cost centres tracked side by side, without merging everything into one spreadsheet.
People costs, visible while the project is still running.
- Planned versus actual updates itself as payroll and timesheets process
- Project leads see where their people-budget is heading without waiting for finance
- Staffing and resourcing decisions get made from real numbers, not estimates
Experience Worksy’s Project Cost Management Workflow
From project setup to live cost tracking, without exporting to a spreadsheet.
Project tracking, built into the clock-in they already do.
Staff don’t need a separate app or screen for project costing. When clocking in from their phone, they select the project and skill from the same screen. Time gets logged against the right project automatically, so actual manpower costs stay accurate without anyone filling in a separate timesheet.
HR teams across Malaysia already work this way.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Jasmin Chuah
HR Department | Apex Ceramic Gallery Sdn. Bhd.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Nurzurianeka Binti Razak (Assisstant Manager)
Blessing PU Engineering Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation. Just tell them your company policy and they will try their best to build this system according to your policy. I am very happy to find this system."
Nuraini Binti Abu Hassan
HR & Admin Executive | Chenang Clinic
"Throughout the project, Lightman team especially Siew Ling have shown professionalism and the system provided able to meet our expectation."
Norhayati Binti Basir
Sr HR & Admin Executive | Ferco Seating Systems (M) Sdn. Bhd.
"Throughout the project, Anis and team have shown professionalism and the system provided able to meet our expectation. She is helpful and always provide guidance and solution to us.We would recommend Lightman Consulting to any company that is looking for system that can enhance their HR processes."
Lim Hong Seng
Managing Director | GL Bosum Diamond Tools (M) Sdn. Bhd.
"We thoroughly appreciated the professionalism and the support system shown by the team members from Lightman. We definitely recommend HCM to all companies, small and big. The value and benefits truly worth it."
Vanessa Chong
HR Manager | Jayagas Petroleum Products Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation as what we required."
Izureen Aina Binti Sharilanuar
Admin Cum HR| Niase Sdn. Bhd.
"We felt the HCM solution has changed the way our company approaches our daily HR processes, in a positive & impactful manner, and we feel hopeful for our future collaboration."
Joanna Tan Tshing Tshing
Group Human Resource Manager| Perpetual Memorial Park Berhad
"Worksy can solve half the amount of my manual method in term of payroll, which reduced my workload and time.
We are truly grateful by the level of commitment delivered by your team. It has been an honor to be associated with Lightman."
Carson Loh
HR Department | BV Ventures Management Sdn. Bhd.
Frequently Asked Questions
- Can we track the total cost or budget allocated for each project?
Yes. When creating a project, users can enter the Project Total Cost as the project’s budget amount, along with the project start and end dates and target completion hours.
- How does Worksy track which employee is working on which project?
Employees must first be assigned to the relevant project. When clocking in or out, they can select the Project and Skill they are working on. This is then recorded under Project Attendance.
- Can employees work on different projects within the same day?
Yes. Employees can select the relevant project when clocking in or out, including when switching to a different project during their working day.
- Can different pay rates or payroll items be applied to different projects?
Yes. When setting up a project, users can assign a specific Payroll Item that determines how compensation is calculated for that project. A project can also have its own overtime pattern.
- What reports are available for management to review project cost and attendance?
Worksy currently provides several Project Cost reports to help monitor project cost and manpower, including Project Listing (Interactive), Overall Project Attendance, Individual Project Cost Report and Individual Project Payroll Detail (Interactive).
