Travel Management Module
From travel request to reimbursement, without three separate threads.
A business trip shouldn't generate its own admin project. Worksy Travel Management keeps the request, the approval, the arrangements, and the post-trip expenses in one flow. Policy compliance is checked at the request stage, not after the money's been spent.
The trip takes a week. The admin takes longer.
It starts with an email request. Then a reply asking for the estimated cost. Then another thread for the flight and hotel details. The trip happens. Receipts come in over WhatsApp or sit in someone's wallet for two weeks. Claims get submitted separately, sometimes to a different approver than the one who approved the trip.
Simple trip, scattered trail.
None of it is complicated on its own. But spread across email threads, separate claim forms, and different approvers, it turns a straightforward trip into a trail that no one can follow cleanly. Finance reconciles the cost to the original request months later, if at all.
Meet Worksy’s Travel Management Features
Everything you need to manage business travel from request to reimbursement, in one place.
Travel Request with Policy Compliance
Staff submit a request with destination, dates, purpose, and estimated cost. Policy compliance checks are built into the request flow, so rules are enforced before approval, not after the trip.
Approval Routing
Requests route through your travel and company policy automatically. The right approver sees the request with the details already attached.
Travel Arrangement Tracking
Track flight, hotel, and transport arrangements against the approved request. Everything stays linked to the trip it belongs to.
Post-Trip Expense Submission
After the trip, receipts and expenses come in through the same module. No separate claim form, no switching to a different system.
Travel Cost Tracking by Employee
See travel costs by employee, by team, or by trip. Finance gets a cleaner audit trail on travel-related spend without assembling it from multiple sources.
One trip, one trail.
- Requests and claims move through one workflow, not across separate threads
- Policy compliance is enforced at the request stage, not discovered after the fact
- Travel admin spends less time chasing receipts and trip details
Experience Worksy’s Travel Management Workflow
From request to reimbursement, without switching between systems.
Submit a travel request from wherever you are.
Travel requests are accessible on desktop and mobile browser, so staff can submit from their phone without needing to be at their desk. Destination, dates, estimated cost, and supporting details all go in through the same form. Approvers review and act from the same place.
HR teams across Malaysia already work this way.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Jasmin Chuah
HR Department | Apex Ceramic Gallery Sdn. Bhd.
"The Worksy team always find ways to match our needs and solve the problems we face. I really appreciate the Worksy team for making the change of HR system to our company a success and i would recommencd it to anyone that is considering to implement a complete HR system."
Nurzurianeka Binti Razak (Assisstant Manager)
Blessing PU Engineering Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation. Just tell them your company policy and they will try their best to build this system according to your policy. I am very happy to find this system."
Nuraini Binti Abu Hassan
HR & Admin Executive | Chenang Clinic
"Throughout the project, Lightman team especially Siew Ling have shown professionalism and the system provided able to meet our expectation."
Norhayati Binti Basir
Sr HR & Admin Executive | Ferco Seating Systems (M) Sdn. Bhd.
"Throughout the project, Anis and team have shown professionalism and the system provided able to meet our expectation. She is helpful and always provide guidance and solution to us.We would recommend Lightman Consulting to any company that is looking for system that can enhance their HR processes."
Lim Hong Seng
Managing Director | GL Bosum Diamond Tools (M) Sdn. Bhd.
"We thoroughly appreciated the professionalism and the support system shown by the team members from Lightman. We definitely recommend HCM to all companies, small and big. The value and benefits truly worth it."
Vanessa Chong
HR Manager | Jayagas Petroleum Products Sdn. Bhd.
"Throughout the project, Lightman team have shown professionalism and the system provided able to meet our expectation as what we required."
Izureen Aina Binti Sharilanuar
Admin Cum HR| Niase Sdn. Bhd.
"We felt the HCM solution has changed the way our company approaches our daily HR processes, in a positive & impactful manner, and we feel hopeful for our future collaboration."
Joanna Tan Tshing Tshing
Group Human Resource Manager| Perpetual Memorial Park Berhad
"Worksy can solve half the amount of my manual method in term of payroll, which reduced my workload and time.
We are truly grateful by the level of commitment delivered by your team. It has been an honor to be associated with Lightman."
Carson Loh
HR Department | BV Ventures Management Sdn. Bhd.
Frequently Asked Questions
- Can employees submit both domestic and international travel requests through Worksy?
Yes. Employees can create a Travel Request and select whether the trip is Domestic or International, along with the travel period, destination, purpose and other trip information.
- Can employees request assistance with flight or accommodation bookings?
Yes. When submitting a Travel Request, employees can enable the Require Booking Assistance option if they need help arranging travel or accommodation.
- Can cash advances be included in the Travel Request?
Yes. Travel Requests can include cash advance and travel claim items. The approver can review and adjust the cash advance amount before approving the request.
- Do employees need to create a separate Travel Claim manually after the trip?
No. Once the Travel Request is approved, Worksy automatically creates a Travel Claim in Draft status. The claim can be submitted after the travel end date has passed.
- How does Worksy calculate whether an employee needs to return money or be reimbursed after the trip?
Worksy compares the Cash Advance, Reconciled Spending and Total Claim. The Travel Claim then shows either the Balance to Return by the employee or the Balance to Reimburse by the company.
